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Terms of Reference

The Transfer and Articulation Committee (TAC) is a standing committee established by and reporting to the BC Council on Admissions and Transfer (BCCAT). The TAC has set forth the following Terms of Reference to guide the operations of articulation committees. BCCAT's publication Articulation Committee Companion includes detailed guidance on committee practices, as well as a description of TAC's processes for establishing and delisting articulation committees.

 Scope and Limits

For the purpose of facilitating post-secondary credit transfer, articulation committees operate under the administrative sponsorship of BCCAT if approved by the Council's Transfer and Articulation Committee (TAC). However, articulation committees are neither standing committees nor sub-committees of the Council or TAC. As such, articulation committees are not operating with any delegated authority and do not speak on behalf of the Council or its standing committees. 

Purpose

Articulation committees are established for the purpose of expanding educational opportunities for students by facilitating students' transfer of credits from one educational institution to another. Articulation committees achieve this purpose by:

  • exchanging information and enhancing cooperation and coordination among institutions in a given area of study;

  • promoting course and program equivalency where appropriate; and,

  • contributing to the facilitation of inter-institutional transfer credit agreements.

Objectives

  1. To foster understanding of course objectives/learning outcomes in the discipline/program relevant to the committee.

  2. To exchange information about entry requirements, measures of achievement, course numbering systems, instructional practices, textbooks, and learning materials.

  3. To discuss new developments in the relevant discipline/program, and to identify common professional issues and opportunities for program development as well as transfer research and innovation opportunities.

  4. To discuss any potential changes in courses and/or programs at institutions that may affect transfer relationships.

  5. To foster understanding of the Principles and Guidelines for Transfer.

  6. To identify significant transfer issues and to forward such issues to BCCAT's attention.

Membership and Participation

  1. Articulation committees exist for most academic disciplines, and for most career, vocational and developmental programs. Articulation committees consist of representatives from BC Transfer System member institutions which offer, or plan to offer, instruction in the relevant discipline or program.

  2. Institutions which are members of the BC Transfer System are expected to send one representative to each articulation committee for which they deliver a program of study or courses in the subject. Representatives of BC Transfer System member institutions are automatically entitled to vote on motions at the articulation committee meeting, with one vote per institution. Other attendees may be permitted to vote if a motion to that effect is presented and approved by representatives at the meeting from BC Transfer System member institutions. Any such motion should be recorded in the meeting minutes, with a clear indication of which meeting attendees have been allowed to vote. This motion should be presented and voted on at every meeting of the committee where voting rights are extended to these attendees.

  3. Representatives attending articulation committee meetings should have appropriate knowledge of their department or program's curriculum, and ideally should have experience with and an interest in articulation and/or the BC Transfer System.

  4. Private institutions that are members of the BC Transfer System are expected to send a representative to each relevant articulation committee. These representatives are entitled to vote on motions presented to the committee. This and other aspects of articulation committee participation by private institutions are described in the Membership of Private Institutions in the BC Transfer System Policy, which is available at: bccat.ca/pubs/privatemembers.pdf.

  5. BCCAT staff may attend meetings to provide guidance, give updates on BCCAT activities, or address issues related to procedure or projects undertaken by the committee.

  6. An articulation committee may choose to invite guests or observers to attend its meetings. These could include appropriate provincial government staff, representatives from counterpart committees, representatives from professional or regulatory bodies, the host institution's Institutional Contact Person (ICP) or Transfer Credit Contact (TCC), or representatives from other institutions, public or private. Generally, guests or observers do not have voting rights, unless otherwise determined by the articulation committee representatives. Each institution is allocated one vote.

  7. Committees should invite representatives from the K-12 system where possible and appropriate.

  8. Sub-committees may evolve out of the approved articulation committees, either on an ad-hoc basis or on an on-going basis as a sub-discipline of the parent committee. In either case, the meetings and activities of sub-committees are conducted under the sponsorship of, and guided by the same principles and responsibilities as, the parent committee.

End of Terms of Reference

Accountability and Reporting

  1. Articulation committees operate under the administrative sponsorship of the BC Council on Admissions and Transfer and report to the Council through its Transfer and Articulation Committee.

  2. Committees demonstrate accountability by: keeping in contact with the Committee Coordinator; forwarding up to date contact information for the committee leadership; sending draft minutes after the meeting including the date and location of the next meeting; and ensuring that matters requiring intervention or assistance are drawn to the attention of BCCAT.

  3. BCCAT and TAC demonstrate accountability by monitoring the articulation activities of articulation committees, attending committee meetings when appropriate, and making committee contact information and minutes publicly accessible on the BCCAT website.

  4. Meeting proceedings are a matter of public record. There should be no expectation of privacy regarding the proceedings of any articulation committee meeting.

  5. Where a committee has not supplied contact information, has not submitted minutes, has not returned requests for information, or appears not to have met for two academic years, it is considered inactive. In this case, TAC will be asked to consider removing the committee from its list of recognized committees, following the procedure outlined in Appendix C: Delisting Inactive Articulation Committees.

  6. If a substantial portion of the committee's work is delegated to a subcommittee, or if the committee's work is split between two or more disciplinary subcommittees, these subcommittees are responsible for maintaining records and reporting to the committee chair. The minutes of any subcommittee meetings should be attached to or incorporated within the draft minutes of the parent committee's annual meeting minutes that are submitted to BCCAT.

  7. Because the public funds that support articulation committees come from institutional budgets, keeping institutions informed regarding articulation activity is of paramount importance. Each member of the committee is responsible for acting as a liaison between his/her home institution and the committee. Articulation committee members are to ensure that faculty and relevant administrators receive copies of committee meeting minutes and are informed regarding transfer issues, curricular change, program initiatives, or any items likely to affect the home institution.