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Appendix C: Delisting Inactive Articulation Committees

The Transfer and Articulation Committee (TAC) is a standing committee established by and reporting to the BC Council on Admissions and Transfer (BCCAT). TAC has set forth Terms of Reference to guide the operations of articulation committees.

 

Scope and Limits

For the purpose of facilitating post-secondary credit transfer, articulation committees operate under the administrative sponsorship of BCCAT if approved by the Council’s Transfer and Articulation Committee (TAC). However, articulation committees are neither standing committees nor sub-committees of the Council or TAC. As such, articulation committees are not operating with any delegated authority and do not speak on behalf of the Council or its standing committees.

 

Purpose

An articulation committee may be delisted for reasons that may include the following:

  • the number of institutions offering courses/programs in a discipline declines to the point that a meeting of representatives is not productive; 
  • an articulation committee meets but conducts its business outside the Terms of Reference and committee practices approved by the TAC;  
  • institutions do not send representatives to a particular articulation committee and the committee is deemed unproductive by those who do attend; and/or,  
  • an articulation committee begins to meet in conjunction with an articulation committee in a related discipline, and eventually merges with the other committee.

 

Process

BCCAT supports and encourages productive articulation committee meetings. Delisting a committee is the last step in a process of consultation and assistance. Inactive articulation committees are delisted from the BCCAT list of articulation committees using the following process:

1. BCCAT staff identify a committee for delisting, using one or more of the following criteria:

  • The committee has not supplied recent contact information for a chair, co-chair, or System Liaison Person (SLP) and/or appears to have no identified leadership;

  • The committee has consistently not answered requests for documentation such as agendas, meeting minutes, or meeting dates and locations;

  • The attendance of a committee has dwindled considerably, and existing members question the efficacy of continuing to meet, especially if the meetings are not considered productive by those who attend;

  • The committee appears not to have met for at least two successive academic years; and/or

  • The committee has merged formally with another committee.

 

2. The BCCAT Committee Coordinator prepares a memo for TAC for discussion at its next meeting. The memo identifies the committee that is considered inactive, lists the evidence indicating that it is inactive, and requests that TAC entertain a motion to delist the committee.

3. If the delisting is approved by TAC through a vote on a motion to that effect, the committee is formally considered inactive, and the Committee Coordinator notifies the articulation committee of its pending removal from the list of BCCAT approved committees. The notification is sent to the last recorded chair and SLP, and posted on the BCCAT website. If possible, institutions that recently participated in the articulation committee meetings are also notified. If no response from the committee is received by BCCAT within six months of the notification, the inactive committee will be deleted from BCCAT’s list of approved articulation committees.

4. All relevant institutions will be notified that the committee is now delisted. If a committee is delisted due to a merger with an existing committee, institutions are expected to continue to fund meeting expenses for representatives to the merged committee.

5. An articulation committee that has been delisted can be reinstated upon a motion to that effect being passed by TAC. To be reinstated, the committee must re-apply for approval, using the format developed for the approval of new committees (see Process for Establishing a New Articulation Committee).