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Appendix B: Process for Establishing a New Articulation Committee 

The Transfer and Articulation Committee (TAC) is a standing committee established by and reporting to the BC Council on Admissions and Transfer (BCCAT). TAC has set forth Terms of Reference to guide the operations of articulation committees. The following outline of the process for establishing a new articulation committee was approved by TAC at its meeting on September 13, 2013.

Scope and Limits

For the purpose of facilitating post-secondary credit transfer, articulation committees operate under the administrative sponsorship of BCCAT if approved by the Council’s Transfer and Articulation Committee. However, articulation committees are neither standing committees nor sub-committees of the Council or TAC. As such, articulation committees are not operating with any delegated authority and do not speak on behalf of the Council or its standing committees.

 

Purpose

Reasons for establishing new articulation committees include the following:

  • the growth of a new post-secondary discipline in which programs are offered by member institutions of the BC Transfer System, and in which system-wide coordination would aid in establishing and promoting credit transfer; 
  • an existing articulation committee cannot continue to accommodate the needs of a new or emerging sub-committee or group within it; or, 
  • a group of institutions, government ministry, or agency wishes to encourage system-wide cooperation among programs that do not fall under the mandate of any existing articulation committee.

 

Process

Individuals or groups contemplating the establishment of a new articulation committee should first review the following questions.

  • How widespread are programs in the discipline represented by the proposed committee? For example, how many institutions offer programs and how many students are enrolled in the programs or their courses? How distinct is the discipline from existing disciplines currently represented by articulation committees? 
  • Is there support for establishing a new committee among institutions offering the program, especially administration in those institutions who may have to approve funding for representatives to attend meetings? 
  • Is there support for establishing a new committee by any government ministries or agencies that may regulate or influence the curriculum of programs related to the proposed committee?

If the answers to these questions indicate sufficient participation in and support for a new articulation committee, individuals or groups may propose the establishment and listing of the committee. Proposals are submitted to the Transfer and Articulation Committee via the Director, Transfer and Articulation, and must contain the following elements:

  1. Proposed name of, and detailed rationale for establishing, the new committee.

  2. Name and contact information for the contact person for the proposed committee, including her/his institutional affiliation, telephone number, and email address.
  1. Description of the issues the committee will address (e.g., how the work of the committee will facilitate transfer for students), with an explanation of how these are not adequately addressed by existing articulation committees.

  2. List of BC Transfer System member institutions that will participate in the new committee, along with a letter from the dean or administrator of the discipline in each participating institution indicating a) support for establishing the committee, and b) willingness to cover the ongoing cost of sending a representative to articulation committee meetings.

  3. List of other potential participants in the committee, including, as appropriate, governments, secondary schools, agencies, professional or regulatory bodies, or private sector organizations. For committees relating to trades, vocational occupations, or apprenticeship programs, letters of endorsement are required from both the Industry Training Authority (ITA) and the BC Association of Trades and Technology Administrators (BCATTA).

  4. Plan for scheduling, hosting and chairing meetings; recording and distributing meeting minutes; and communicating with institutional representatives between meetings.

  5. Description of the frequency and location of meetings and/or plans for communicating electronically.

Proposals will be adjudicated by the Transfer and Articulation Committee at its next regular meeting. Discussions with other interested parties (e.g., Deans' groups, apprenticeship agency) will form part of the adjudication process, where appropriate. Approval to establish a new committee requires a vote on a formal motion at the TAC meeting.

The Director, Transfer and Articulation will communicate TAC’s decision to the proponent group.