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Transfer Credit Evaluation System (TCES)

There is unanimous agreement among receiving institutions that BCCAT's Transfer Credit Evaluation System (TCES) is effective and efficient. Staff members who used earlier processes, especially those that were paper-based, never wish to return to those days.

A complete description of the operations of the TCES is available in BCCAT's Transfer Credit Evaluation System User Manual, available upon request from BCCAT.

The TCES gives the following options for a receiving institution to respond to or redirect each new request for evaluation:

  • Establish credit

  • Deny credit

  • Return for more information

  • No change

  • Close request

  • Forward  request

The "establish credit" option will create a transfer credit agreement that will be recorded in the BC Transfer Guide, and which will replace any existing credit arrangement listed in the guide. 

The "deny credit" option will create a "no credit" listing in the BC Transfer Guide.

The "return for more information" option will return the request to the sending institution. This request should be accompanied by a comment from the receiving institution describing the additional information needed to evaluate the request.

The "no change" option will not change the listing in the BC Transfer Guide, and will generate an email to the sending institution confirming that the existing agreement has been reviewed and is considered to still be in effect.

The "close request" option sends a notification to the sending institution that the request has been closed and no formal agreement will be established. Instead, the course will be evaluated on a case-by-case basis based upon student demand. This option is different from the "deny credit" option in that no record of the transaction will appear in the BC Transfer Guide.

The "forward request" option allows the evaluation request to be sent via email to an evaluator.

Institutions should be aware that BCCAT has established a timeline for completion of articulation requests submitted through the TCES. If a receiving institution does not reply to an articulation request within a year of the request being sent, the request is considered to have expired, and it is removed from the TCES.

Technology and Transfer Credit

Recent developments in technology may potentially affect the future processing and availability of transfer credit information.  For several years, data from the BC Transfer Guide have been made available to BC Transfer System members in the form of a web service, which allows institutions to connect directly to the BC Transfer Guide database and pull data as Extensible Markup Language (XML).  Institutions can then display data from the BC Transfer Guide in real time, either on their public websites or via their internal networks.  This service is available free of charge from BCCAT.  Institutions interested in using this web service should contact BCCAT.

In addition, BCcampus is currently working on implementing an electronic transcript exchange that will result in student academic records being exchanged between BC post-secondary institutions via XML.  While only a limited number of institutions are currently participating, preliminary discussions have taken place about how transfer credit information could be included as part of the data exchange.  For example, it would be possible to pull data from the BC Transfer Guide for a student's electronic record and then present the receiving institution with an articulation report listing the student's transferable credits.  This could help expedite transfer credit processing, particularly for institutions that choose not to maintain their own internal transfer tables.  Further discussions will be required to properly consider the scope and desirability of such a feature.

Recommendations for Technology

  • Ensure student information system is capable of using XML

  • Develop processes for processing transfer credit

  • Contact BCCAT if interested in receiving access to the BC Transfer Guide web service