BCCAT highly recommends that each articulation committee member submits an institutional report for circulation in advance of the meeting. The committee chair should set a clear deadline for submissions and be responsible for circulating reports with the agenda package or posting them to the committee’s Moodle or other website, where that is the committee’s practice.
The range of subject matter presented in institutional reports varies. However, an institutional report should, at a minimum, indicate the following:
Sharing written reports in advance of the meeting can prevent a large amount of meeting time being devoted to oral reports. At the meeting itself, sticking to the highlights of written institutional reports or asking only for questions or comments on each pre-circulated report can result in a good use of meeting time and more focused and productive discussions.